Apostille – What is it?
An apostille is like a special stamp or certificate for important papers from Estonia. It’s needed when you want to use your Estonian documents (like a school diploma or a notarized paper) in another country that follows the Apostille Convention , but in case of most of our cases – You Need It for Purpose of Set Up Bank Account in Foreign Country OR
for Establishment of Branch of Estonian Company or Subsidiary in Foreign Country.
Think of it as a superhero certificate that shows who the document signer is and what role they played.
The apostille is like a sidekick that sticks closely to the document. It can be on the original paper, a notarized copy, or even a printout. It’s there to make your papers super official and ready for international adventures! 🌍✨
Example of Company Documents with Apostille
The List of Details of Apostille issued in Estonia
|📜 Notary Office
|📜 Legal Basis
|[Notary Office Name]
|Convention de La Haye du 5 Octobre 1961 🔗
The Screenshot of an Example Apostille in Estonia
Which Documents Can Receive and Apostille in Estonia?📜🇪🇪
The Apostille, like a seal of approval, is applied to various documents in Estonia to ensure their validity internationally. Here’s a list of eligible documents:
Administrative Documents: This includes academic credentials like school diplomas, certificates, notices, and statements.
Court and Authority-Related Documents: Papers issued by a court or a relevant authority, such as copies of judgments or bailiff’s documents.
Extracts from the Commercial Register (RIK): Documents from the Commercial Register, such as lists of board members, shareholders, and essential documents like the Article of Association.
Notary’s or Sworn Translator’s Documents: Papers authenticated by a notary or a sworn translator – Find a suitable notary public on the list here – List of notaries from Estonia.
The List of Countries WHERE Apostille is Not Required
|Legal Assistance Treaty (in Estonian)
🇺🇦 Olena Petrenko would like to set up a company. We have requested her to provide a Power of Attorney from a local notary in Ukraine. It’s worth noting that she doesn’t need an Apostille on the Power of Attorney because Estonia recognizes documents from her home country without an Apostille. This recognition is based on a Bilateral Agreement between Estonia and Ukraine. 👩
Get An Apostille – STEP by STEP
Step 1: 📄 Document Submission
The individual submits the document obtained from the local Commercial Register, which may include details like a list of directors, shareholders, or beneficial owners, to the notary.
Step 2: ✍️ Notarization
The notary signs and stamps a true copy of the document. Subsequently, an apostille stamp is affixed to this notarized document, initiating the process of legalization.
Step 3: 🔄 Application Processing
The issuance of the apostille is initiated within five business days from the acceptance of the application. The application will only be processed if the document to be certified with the apostille is attached.
Step 4: 📦 Delivery Options
If the applicant has requested the apostilled and legalized document to be returned by mail, the document and its attachments will be sent via registered mail to the address specified in the application.
Time Frame: ⏳ 2-4 Business Days
The entire process, from document submission to apostille issuance and legalization, is expected to be completed within 2-4 business days. It’s essential to ensure the document requiring apostille and legalization certification is included in the application for efficient processing by the notary.