Share Transfer in Estonia: A Comprehensive Guide
Buy Company in Estonia vs Sell Company in Estonia
Buy Company in Estonia = Purchase 100% Shares in Estonian Company ,
Sell Company in Estonia = Sell 100% Shares in Estonian Company
If you need to make a share transfer in Estonian Company or prepare necessary documents, Eesti Consulting is here to assist you. We Help You in Everything, including changing the company’s name, owner, Management Board, address, phone number, and email after a successful transfer.
Do you want Buy Company in Estonia? – We Help!
Do you want Sell Company in Estonia?- We Help
Do you want hire us only to draft Power of Attorney or Advice Which Notary Is Suitable? – We Help
Do you want us to provide a tax consulting? – We Help
| 3 SOLUTIONS for Buying or Selling Company | Detailed informations |
|---|---|
| Transfer through Notary Visit | 💼 Transfer of company ownership via a notary visit where all company participants are present. One member sells their assets to another. |
| Corporate Stock Transfer with Power of Attorney | 📜 Transfer of Estonian company’s corporate stocks through a power of attorney. All parties involved must be introduced to a notary, with the option of proxy introduction for one or all members. |
| Remote Transfer via notar.ee | 🌐 Remote transfer of an Estonian company through notar.ee. All members must possess an e-Resident card for the transaction. |
Share Transfer by Visit All COMPANY Members in Tallinn
If you want to transfer an Estonian company quickly, one option is to re-register it by personally visiting the relevant authorities. This process can be completed in just one day, but it’s important to gather all the necessary information about the company and its owners beforehand.
Before visiting Estonia in person, please send the following information:
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- Expected date of visit
- The Name of a company established in Estonia
- Full Data of the Owners/Beneficiaries of the company, including passport photo, email, phone number, residence address, marital status
- Data of the Board Members, including passport photo, email, phone number, residence address, marital status
- Information about the financial activities of the company , including bank statement in CSV or PDF
- Annual report for the previous year
Stages of a company transfer by visit
To transfer shares in Estonia, the first step is to gather all the necessary information from the client. Once that is done, an appointment will be scheduled with a notary for a meeting. The next step involves preparing all the required documents for the share transfer. On the appointed day, the client will need to visit the office of Eesti Consulting. Finally, both the client and the consultant will go together to meet with a notary to sign the prepared petition.
Before booking an appointment with a notary, Eesti Consulting will prepare the documents for a transfer of an Estonian company. Therefore, it is so important to send us the information about a company by email at least 10 days before your planned visit to Estonia.
After receiving the necessary information, we will book a time with a notary and draw up a petition to re-register an Estonian company. On the appointed day of your arrival, we will meet at the office of Eesti Consulting. In 2-5 days after visiting the notary, you will no longer be associated with a transferred company.
Transfer of Shares by Power of Attorney – Remotely!
To initiate the re-registration of an Estonian company through a power of attorney, it is crucial to meet all collaboration requirements and submit the required payment to Eesti Consulting before commencing the process.
After completing the payment for the services provided by Eesti Consulting, it becomes obligatory to furnish passport photos of all company representatives and furnish details regarding the company being transferred. Upon receipt of the requested information, our legal team will furnish you with English power of attorney examples, which must be notarized in your country.
Transfer of Shares STEP by STEP
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- Eesti Consulting will send an example of power of attorney in English based on the documents and information received from the client.
- Based on the legislation of your country, it is necessary to prepare a sworn translation of the power of attorney into the state language.
- After sworn translations of all powers of attorney into the state language, it will be necessary to certify all powers of attorney at a notary and apostille them (if necessary).
- After the powers of attorney have been drawn up, they will need to be translated into English by a sworn translator.
- After certification and translation of all powers of attorney, they will need to be sent by courier.
Different certification options for prepared powers of attorney in Estonia.
In Estonia, a local notary will certify the powers of attorney examples that we have prepared in English. However, if you are transferring shares in other countries like 🇳🇴 Norway, 🇸🇪 Sweden, 🇳🇱 Netherlands, 🇧🇪 Belgium, 🇫🇷 France, and 🇩🇪 Germany, you’re in luck! These countries accept documents in English. On the other hand, if you’re dealing with countries like 🇫🇮 Finland, 🇱🇻 Latvia, 🇱🇹 Lithuania, 🇵🇱 Poland, 🇺🇦 Ukraine, 🇬🇷 Greece, 🇷🇺 Russia, and more, you’ll need to translate the powers of attorney into the official language of that country and have it certified by a notary.
Apostille
When certifying documents, it is important to consider the format of the power of attorney and whether it requires additional apostille in your country. Certifying a document, according to the Hague Convention Abolishing the Requirement of Legalisation for Foreign Public Documents, is known as apostille. This international certificate is similar to notarization in domestic law. If two countries have an agreement, an apostille is enough to verify the document’s validity, eliminating the need for dual certification by the sending and receiving countries.
List of countries that do not require apostille when certifying documents by a notary:
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- Lithuania 🇱🇹
- Latvia 🇱🇻
- Russia 🇷🇺
- Ukraine 🇺🇦
- Poland 🇵🇱
If the powers of attorney are certified in your country’s official language, they need to be translated into English by a sworn translator. Once the powers of attorney are notarized and, if necessary, apostilled, they should be officially translated into English by a sworn translator and sent via email. The company transfer process usually takes approximately two weeks. After this time, your association with the company will come to an end.
Change of Transfer in Estonian Company – Fully Remote Way
To transfer a company in Estonia remotely, all members are required to have an e-Resident card. It is important to discuss the transfer conditions in advance and provide the necessary details to Eesti Consulting lawyer. They will help you book a suitable time on notar.ee. To verify their identity, all members need to use Veriff.com and take a photo of themselves along with their ID using a web camera.
After all parties have verified their ID, a company sale transaction takes place — company representatives connect with a notary by a video link. Participants familiarise themselves with prepared by notary documents and sign them digitally.
Following to signing of the document by all parties, a notary signs the papers and completes the process of remote identification, and thereby the form becomes available to participants via a self-service portal.