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Registering a company in Estonia can be a straightforward process, but if you can’t be physically present or prefer to delegate the task, you can authorize someone else to do it by Power of Attorney (PoA). This method is commonly used in cross-border setups, by digital nomads, or in situations where legal or business representatives handle formation tasks.

Here’s how to register a company by Power of Attorney in clear steps:

✅ Step 1: Decide on the Company Structure and Details

Before issuing a Power of Attorney, decide the key details of your future company:

These details will be used by your authorized representative during the registration process.

✅ Step 2: Draft the Power of Attorney (PoA)

Create a legally valid Power of Attorney document that authorizes a specific person (or legal firm) to act on your behalf. The PoA should clearly state:

  • Your full name and identification details
  • The representative’s full name and details
  • The specific rights granted (e.g., signing incorporation documents, submitting forms)
  • Jurisdiction (country) where the PoA applies
  • Date and signature

⚠️ Legal requirement: In many jurisdictions, the PoA must be notarized and sometimes apostilled (if signed abroad).

✅ Step 3: Notarize and Apostille the PoA (if required)

Depending on the country:

  • Have the PoA notarized by a local notary public
  • In cross-border cases, get the apostille according to the Hague Convention (to make it legally valid abroad)

Send the original or certified copy to your representative, as required by local law.

✅ No Apostille Needed: Countries with Legal Aid Agreements with Estonia

Estonia has concluded mutual legal aid agreements with certain neighboring countries. According to these agreements, public documents issued or certified in these countries are recognized in Estonia without any further certification — meaning no apostille or legalisation is required.

📄 Countries included in this agreement:

  • 🇱🇹 Republic of Lithuania
  • 🇱🇻 Republic of Latvia
  • 🇵🇱 Republic of Poland
  • 🇺🇦 Ukraine

Estonia will accept official documents from these countries without apostille, and likewise, documents from Estonia are recognized in these countries without further certification.

✅ Step 4: Submit Company Registration Documents

Your representative will handle all paperwork and formalities using your PoA. This typically includes:

  • Submitting the company application
  • Signing incorporation documents (articles of association, etc.)
  • Registering the business address
  • Appointing board members, shareholders and beneficial owners
  • Paying the state fee (if applicable)

This is usually done online in digital-first countries (e.g. Estonia) or in person at a commercial registry office elsewhere.

✅ Step 5: Receive Confirmation of Registration

Once submitted, the business registry will process the application — typically within a few business days.

After approval, you’ll receive:

  • Company registration certificate
  • Company number
  • Access to company data and e-services (if applicable)

✅ Step 6: Optional – Open a Business Bank Account

In many cases, your representative can also help you open a company bank account using the same PoA — if the bank accepts it.

Check with the bank whether:

  • Physical presence is required
  • Online verification is possible
  • Additional PoA wording is needed