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If you are planning to do business in Estonia, purchase property, establish a company, or prepare official legal documents, there is a good chance you will need the services of an Estonian notary public.

Unlike in many countries, Estonian notaries play an important role in both business and private legal matters. They are independent public officials appointed by the state who ensure that transactions comply with Estonian law while protecting the interests of all parties involved.

Thanks to Estonia’s digital infrastructure, many notarial services can now be completed efficiently, making the country particularly attractive for international entrepreneurs and investors.

In this guide, we’ll explain what Estonian notaries do, introduce several licensed notaries, and show how Eesti Consulting can help foreign clients navigate the entire process.

What Is an Estonian Notary?

An Estonian notary is an independent legal professional authorised by the state to certify legal transactions and official documents.

The role of a notary goes beyond simply witnessing signatures. They verify identities, explain legal consequences, prepare official documents, and ensure that transactions comply with Estonian legislation.

Many important legal acts require notarisation before they become legally effective.

Who Can Use an Estonian Notary?

Estonian notarial services are available to both residents and foreigners.

You do not need to be an Estonian citizen to use a notary. International entrepreneurs, investors, companies, and private individuals regularly use Estonian notarial services for business and personal matters.

Many notaries provide assistance in English, and certain procedures can be completed remotely depending on the nature of the transaction.

What Can You Do with an Estonian Notary?

An Estonian notary can assist with a surprisingly wide range of legal and commercial matters.

One of the most popular services is the incorporation of an Estonian OÜ (private limited company). Foreign investors often establish companies with the assistance of a notary, particularly when the incorporation process involves multiple shareholders or specific corporate structures.

Notaries are also involved in the establishment of MTÜs (non-profit associations), which are widely used for charities, professional organisations, educational initiatives, sports clubs, and international NGOs.

A notary can prepare and certify a Power of Attorney, allowing another person to act on your behalf. This is especially useful for foreign clients who cannot travel to Estonia but wish to establish a company, transfer shares, or complete other legal procedures.

Many business owners also use notarial services for corporate changes, including share transfers, changes to management board members, amendments to the Articles of Association, and capital increases.

Estonian notaries also play an important role in real estate transactions, inheritance matters, wills, family law issues, and the certification of signatures and official documents.

Register an Estonian Company with Eesti Consulting

Starting a business in Estonia often involves notarial procedures, especially for more complex corporate structures.

At Eesti Consulting, we help international entrepreneurs establish Estonian companies by coordinating the entire process.

Our services include preparing incorporation documents, arranging appointments with suitable notaries, assisting with Powers of Attorney, and supporting communication throughout the registration process.

If you are unable to visit Estonia personally, we can often help organise the transaction through alternative legal solutions where permitted by law.

Rather than searching for a suitable notary yourself, our team can recommend the most appropriate professional based on your particular circumstances.

Need an Apostille?

Many official Estonian documents are intended for use outside Estonia.

In such cases, an apostille may be required to confirm the authenticity of the document for foreign authorities.

Common examples include:

  • company registration documents;
  • Commercial Register extracts;
  • Powers of Attorney;
  • notarial certificates;
  • educational documents;
  • court decisions.

Eesti Consulting can assist clients with obtaining apostilles and organising international delivery of official documents.

the list of notaries in estonia

Order Official Estonian Company Documents

Foreign banks, investors, business partners, and public authorities often require official corporate documentation.

Typical requests include:

  • Certificate of Incorporation;
  • Articles of Association;
  • Commercial Register extracts;
  • shareholder information;
  • board member certificates;
  • beneficial ownership information.

Many of these documents can be notarised and apostilled depending on the requirements of the receiving country.

Our team can assist with ordering, certification, and international shipping.

Can You Choose Any Notary?

One of the advantages of the Estonian system is flexibility.

In most cases, you are free to choose any licensed Estonian notary regardless of where you live or where your company is registered.

International clients often prefer notaries in Tallinn due to their extensive experience with foreign investors and English-speaking transactions.

The List of Notaries in Estonia

Estonia has many experienced notaries serving both local and international clients. Here are ten examples from the official register.

Ants Ainson

A Tallinn-based notary serving both private and business clients.

Siret Paavel-Margna

Located in Tallinn and experienced in various corporate and private legal matters.

Erki Põdra

A well-known Tallinn notary regularly assisting business transactions.

Tarvo Puri

Provides a broad range of notarial services for domestic and international clients.

Merle Saar-Johanson

Offers notarial assistance for both private individuals and businesses.

Alla Ševtšuk

An experienced Tallinn notary handling numerous commercial transactions.

Mall Vendel

Provides comprehensive notarial services in the Estonian capital.

Egle Uri

Assists with various legal and corporate procedures.

Paavo Uibopuu

A Tartu notary serving both local and international clients.

Toomas Saaver

You can find more contacts here. Based in Rakvere and providing traditional notarial services across a broad range of legal matters.

The complete and up-to-date register of Estonian notaries can always be found on the official website of the Estonian Chamber of Notaries.

Do You Need Estonian e-Residency?

Many people assume that Estonian e-Residency is required for notarial procedures.

In reality, this is not always the case.

Depending on the transaction, it may be possible to proceed through a properly prepared Power of Attorney or other legally recognised identification methods.

The appropriate solution depends on your individual circumstances and the type of legal act involved.

Why Work with Eesti Consulting?

Foreign clients often find it difficult to understand Estonian legal procedures or identify which documents are required.

Eesti Consulting helps simplify the process by acting as a single point of contact for international entrepreneurs and investors.

We can assist with:

company registration;

MTÜ formation;

preparation of Powers of Attorney;

coordination with Estonian notaries;

obtaining apostilles;

ordering official company documents;

Commercial Register extracts;

corporate changes;

general business support.

Instead of contacting multiple service providers, our clients benefit from a coordinated approach tailored to their specific needs.

the list of notaries in estonia

Final Thoughts

Estonia has built one of Europe’s most efficient and business-friendly legal systems, and notaries play an important role in ensuring that important transactions are completed securely and in accordance with the law.

Whether you are planning to establish an Estonian company, create a non-profit association, prepare a Power of Attorney, order official corporate documents, obtain an apostille, or complete another legal procedure, working with an experienced notary can make the process significantly easier.

For international clients, professional assistance can save both time and unnecessary administrative complexity. At Eesti Consulting, we regularly assist entrepreneurs, investors, and private individuals with notarial matters and can help connect you with the right Estonian notary for your particular project.